P.O. Box SS 6154
NASSAU, N.P., BAHAMAS
The body shall be called "THE BAHAMAS
CHESS FEDERATION", hereinafter referred to as B.C.F.
ARTICLE NO. II
purpose of the Bahamas Chess Federation shall be to:
(a) Govern, encourage and sponsor amateur chess players
throughout the Commonwealth of The Bahamas;
and to sponsor professional tournaments in accordance with the laws of the Federation International Des Echecs (F.I.D.E.)
whenever the occasion arises.
in every conceivable way, chess play in the Bahamas.
(c) Maintain affiliation to and recognition by all national and international
governing chess bodies as the official federation in the Bahamas
(d) Represent the Commonwealth of the Bahamas
throughout the world in all matters pertaining to chess.
ARTICLE NO. III
1. Membership in the B.C.F. shall be open to all clubs (represented by two (2) nominated
representatives with the power of one (1) vote each at the Annual General Meeting/General Elections and other meetings of
the Federation) whose principal object is the promotion of chess.
2. Individual membership will also be available to any chess player or person interested
in playing chess who does not have a club affiliation upon payment of required membership fees as stated hereafter.
ARTICLE NO. IV
The administration of the
Bahamas Chess Federation shall be invested in a Committee called the Executive Committee, which shall be comprised as follows:
(b) Vice President
(e) Council Member
to be elected each year at the Annual General Meeting/General Elections of the Federation.
The Executive Committee
shall have the right to fill any vacancies except that of President on a temporary basis when such vacancies occur until a
bye-election is called or until the next Annual General Meeting/General Elections.
3. Upon vacancy of the President's post, the Vice President
automatically becomes President and a bye-election shall be held to fill the Vice President's office.
ARTICLE NO. V
Executive Committee must be given two-(2) weeks formal notice prior to a resignation.
Executive Committee member may resign at his/her discretion, having weighed his/her obligations to B.C.F. with his/her inability
to fulfil those obligations.
President and Secretary must be signatory to all resignations.
ARTICLE NO. VI
EXECUTIVE COMMITTEE MEMBERS
1. The President of B.C.F. shall:
(a) Serve as head of the Executive Committee
(b) Serve as ex-officio member on all Sub-Committees
(c) Authorize the expenditure of B.C.F. funds
(d) Call and order all B.C.F. meetings
(e) Act as chief Public Relations Officer (P.R.O.) to the community
(f) Call and preside over all Executive Committee Meetings
(g) Request reports from Executive Officers and designate duties to same
(h) Create any other department that he/she feels necessary for the proper execution of his/her
(i) Sit on the Rules/Disciplinary Committee of B.C.F.
(j) Appoint a P.R.O. and Tournament Director each year upon advice and approval from the Executive
(k) Form sub-committees upon advice of and approval from the Executive Committee
(l) Establish himself with Presidents of member clubs
2. The Vice-President of B.C.F. shall:
(a) Act as President of B.C.F. in the event of temporary vacancy of that seat due to incapacitation
or absence of the President
(b) Serve as the President's representative whenever designated by same
(c) Assist the President in the coordination of the administration of B. C.F.
(d) Sit on the Rules/Disciplinary Committee of B.C.F.
3. The Secretary of B.C.F. shall:
(a) Execute normal secretarial duties including the recordings, filing and
the distribution of the minutes of all B.C.F, meetings, and drafting and filing of all correspondence as directed by the Chief
(b) Assist the President with the preparation of an agenda for B.C.F. Meetings
(c) Inform Executive Members of the times of Executive Meetings as directed
by the President
(d) Inform B. C.F. members of the times of general meetings
(e) Receive absentee excuses from members of the Executive Committee
(f) Receive reports from sub-committees and copies of proposals
for agenda at general meetings
(g) Present a report of the proceedings of the B.C.F. at the Annual General
4. The Treasurer of B. C.F. shall:
(a) Be responsible for the finances of B. C.F.
(b) Keep an updated financial account of all B.C.F. financial activities (including expenditures,
(c) Prepare and present a financial report at general meetings
(d) Prepare and present an Annual Financial Report at the Annual General Meeting
5. The Council Member of B.C.F. shall:
(a) assist all other Executive Committee Members in their designated duties
ARTICLE NO. VII
1. The Public Relations Officer (P.R.O) shall:
(a) Liaise between B.C.F. and the community in all Federation affairs using the media wherever
(b) Publicize and organize the promotion of B.C.F. activities
2. The Tournament Director shall:
(a) Organize, direct and oversee all B.C.F. tournaments and be chief arbiter of same
(b) Issue tournament notices to all eligible players
(c) Issue and update ratings for all tournament competitors
(d) Undertake all duties necessary for the smooth and effective running of B.C.F. tournaments
ARTICLE NO. VIII
The Sub-Committees of B.C.F. shall be:
(a) Fund raising/Sponsorship
(d) Ad Hoc
and shall meet at least once per month.
ARTICLE NO. IX
1. The Fund raising/Sponsorship Committee shall:
(a) Raise funds for B.C.F. and solicit sponsorship for tournaments and other B.C.F. events.
2. The Rules/Disciplinary Committee shall:
(a) Deal with any infringement of the Rules, Laws or by-laws of the B.C.F.
(b) Enable the B.C.F. to ensure that the conduct of its members and Executive Committee is
(c) Reprimand any form of misconduct be it absenteeism, insubordination or complacency
3. The Publicity/Promotion Committee shall:
(a) Promote chess, B.C.F. tournaments and competitions on a regularly
4. The Ad Hoc Committee shall:
competitors to represent the Commonwealth of The Bahamas
and to manage any team of competition so selected.
out any other duties deemed necessary by the President upon advice from the Executive Committee.
ARTICLE NO. X
THE EXECUTIVE COMMITTEE
The Executive Committee shall:
1. Deal with B.C.F. membership for clubs and individuals
2. Intervene in any decision or undertaking made by the Rules
3. Suspend for a stated period of time any club or individual
not conforming to the accepted standard of play, or displaying deliberate infringement of the governing rules, misconduct,
or unsports manlike behavior.
4. Fine or expel clubs or individuals who shall be deemed to
have been found guilty of any of the aforementioned.
5. Reinstate, at its discretion, any such club or persons being
suspended or expelled
6. Issue to each playing member an official card each year certifying
his or her chess status or strength in accordance with the procedure which the Executive Committee shall put into force whenever
it assumes office. This procedure shall be known as "rating"
7. Bind upon all affiliated clubs or individuals all decisions
of the Executive Committee
8. Be directly responsible for the welfare of member clubs
9. Vote out the President or any other member of the Executive
Committee or appointed offices on a vote of no confidence with majority vote according to findings of a Commission of Inquiry
composed of B.C.F. members
ARTICLE NO. XI
1. All clubs or persons desirous of joining the B.C.F. shall make application
through the Secretary on the official form, which shall include an undertaking to observe the B.C.F. laws, By-laws and Rules;
and to conform to B.C.F. procedures during any competition held under its control
2. Each Club applying for membership shall furnish with its application:
(a) A list of current officers with their addresses
(b) List of its bona-fide members
ARTICLE NO XII
1. Each high school/tertiary institution applying for membership/affiliation
shall pay an annual subscription of forty five dollars ($ 45.00)
2. All other clubs applying for membership/affiliation shall
pay an annual subscription of sixty-five dollars.
3. Each person applying for membership shall pay an annual subscription
of twenty dollars ($20.00). Junior members (under 20 years) shall pay an annual subscription of ten dollars ($10.00).
4. (a) Any individual/club whose subscription is overdue shall
not be entitled to privileges of paid members. This does not apply to those who
formally apply for withdrawal from B.C.F. Formal withdrawals must be accompanied by a five dollars ($5.00) fee.
(b) (i) A fine as stipulated by the Rules Committee shall be imposed on the individual/club
whose subscription is from two months in arrears.
(ii) The individual/Club is expelled whose subscription
is eight (8) months in arrears and shall have to reapply for membership while being subject to a fine as stipulated by the
held by the B.C.F. which are not labeled "open" shall be open to any member of the Federation and/or its affiliated club upon
presentation of a valid membership card.
ARTICLE NO. XIV
1. No article or Law of this Constitution shall be altered, added to, or
deleted except in the Annual General Meeting of the B.C.F. or Special Meeting called for that purpose by the President, and
then only by a majority of the votes present.
ARTICLE NO. XV
general meeting of the B.C.F. shall be held at least once per month.
meeting of the B.C.F. may be summoned by the Secretary on the instructions of the President, at any time.
(6) members including at least two (2) members of the Executive Committee shall constitute a quorum at any meeting.
4. Process of decision making:
If at any meeting a decision cannot be made because of quorum non reached, a second meeting
can be called with prior official notice to all the executives at least a week before.
This second meeting could then be used to make a decision with a minimum of three executive members.
If the proposed decision is for an expenditure of $1,000 (One thousand dollars) or more,
the Federation must have already secured an amount for the purpose, equal to or greater than the expenditure proposed.
If any elected or appointed member of the executive board is absent from two consecutive
regular scheduled monthly meetings, without prior written notification, the President may remove them from office. Please refer to the appointment process in constitution.
If the President is absent from two consecutive regular scheduled monthly meetings without
proper notification, he may be removed by written declaration by three (3) members of the executive board.
meetings for chess play shall be held at least once a week in the place designated as the headquarters of the B.C.F.
ARTICLE NO. XVI
The agenda shall follow the following order:
(a) Call to Order
(b) Approval of Agenda
(c) Approval of Minutes of previous meeting
(d) Matters Arising from Minutes
(e) New Business/Correspondence
ARTICLE NO. XVII
RULES OF ORDER
1. All Executive Committee members should be addressed according to their
2. The length of all debates is controlled by the President.
3. Only voting members a-re allowed to make motions.
4. All motions must be seconded.
5. All decisions (including adjournment) must be made through a motion
6. The President reserves the right to remove a member of the Executive
Committee or the gathered body whom he feels is disrupting and/or obstructing the execution of the duties of the Executive
7. There shall be no further debate on an issue after a decision has been
made on same.
ARTICLE NO. XVIII
1. Each affiliate club shall have two (2) votes at a general or special meeting.
2. Each selected officer (which includes all members of the Executive Committee shall have one (1) vote.
3. In no case should voting by proxy be permitted.
4. On election day, there must be present at the polling station:
(a) an election box
(b) an up-to-date paid member list
candidate must be nominated by two- (2) persons minimum.
must be set for nomination sheets to be submitted (1) week in advance of the General Elections.
at the counting of the ballots must be Executive Officers and Rules Committee Representative.
Candidates are allowed to have a witness in the room but witness may not disclose any information until after the counting
of the ballots.
date for elections must be stated in the media for the benefit of all members.
B.C.F. representative must be present at the elections of each B.C.F. affiliated member club.