Make your own free website on Tripod.com
The Bahamas Chess Federation (1974)
The Bahamas Chess Federation Constitution
BCF Home
New Website Preview
The Bahamas Chess Federation 2004 Calandar of Events
Orange Bowl
Minutes Of Meetings
BCF AGENDA
Pictures
Pictures
President Goals
About The Bahamas Chess Federation
History of The BCF
Members And Ratings
Tournament Calender

BAHAMAS CHESS FEDERATION

P.O. Box SS 6154

NASSAU, N.P., BAHAMAS

 

CONSTITUTION

 

 

ARTICLE NO. I

NAME

 

The body shall be called "THE BAHAMAS CHESS FEDERATION", hereinafter referred to as B.C.F.

 

ARTICLE NO. II

PURPOSE

 

1.      The purpose of the Bahamas Chess Federation shall be to:

 

(a)        Govern, encourage and sponsor amateur chess players throughout the Commonwealth of The Bahamas; and to sponsor professional tournaments in accordance with the laws of the Federation International Des Echecs (F.I.D.E.) whenever the occasion arises.

 

(b)        Promote, in every conceivable way, chess play in the Bahamas.

 

(c)        Maintain affiliation to and recognition by all national and international governing chess bodies as the official federation in the Bahamas for chess.

 

(d)        Represent the Commonwealth of the Bahamas throughout the world in all matters pertaining to chess.


 

ARTICLE NO. III

MEMBERSHIP

1.      Membership in the B.C.F. shall be open to all clubs (represented by two (2) nominated representatives with the power of one (1) vote each at the Annual General Meeting/General Elections and other meetings of the Federation) whose principal object is the promotion of chess.

 

2.      Individual membership will also be available to any chess player or person interested in playing chess who does not have a club affiliation upon payment of required membership fees as stated hereafter.

 

ARTICLE NO.  IV

ADMINISTRATION

 

1.      The administration of the Bahamas Chess Federation shall be invested in a Committee called the Executive Committee, which shall be comprised as follows:

 

(a)    President

(b)   Vice President

(c)    Secretary

(d)   Treasurer

(e)    Council Member

 

to be elected each year at the Annual General Meeting/General Elections of the Federation.

 

2.      The Executive Committee shall have the right to fill any vacancies except that of President on a temporary basis when such vacancies occur until a bye-election is called or until the next Annual General Meeting/General Elections.

 

3.       Upon vacancy of the President's post, the Vice President automatically becomes President and a bye-election shall be held to fill the Vice President's office.

 

 

ARTICLE NO.  V

RESIGNATIONS

1.      The Executive Committee must be given two-(2) weeks formal notice prior to a resignation.

 

2.       Any Executive Committee member may resign at his/her discretion, having weighed his/her obligations to B.C.F. with his/her inability to fulfil those obligations.

 

3.       The President and Secretary must be signatory to all resignations.

 

ARTICLE NO.  VI

DUTIES OF EXECUTIVE COMMITTEE MEMBERS

 

1.      The President of B.C.F. shall:

 

(a)    Serve as head of the Executive Committee

(b)   Serve as ex-officio member on all Sub-Committees

(c)    Authorize the expenditure of B.C.F. funds

(d)   Call and order all B.C.F. meetings

(e)    Act as chief Public Relations Officer (P.R.O.) to the community

(f)     Call and preside over all Executive Committee Meetings

(g)    Request reports from Executive Officers and designate duties to same

(h)   Create any other department that he/she feels necessary for the proper execution of his/her duties

(i)     Sit on the Rules/Disciplinary Committee of B.C.F.

(j)     Appoint a P.R.O. and Tournament Director each year upon advice and approval from the Executive Committee

(k)   Form sub-committees upon advice of and approval from the Executive Committee

(l)     Establish himself with Presidents of member clubs

 

2.      The Vice-President of B.C.F. shall:

(a)    Act as President of B.C.F. in the event of temporary vacancy of that seat due to incapacitation or absence of the President

(b)   Serve as the President's representative whenever designated by same

(c)    Assist the President in the coordination of the administration of B. C.F.

(d)   Sit on the Rules/Disciplinary Committee of B.C.F.

 

3.      The Secretary of B.C.F. shall:

(a)    Execute normal secretarial duties including the recordings, filing and the distribution of the minutes of all B.C.F, meetings, and drafting and filing of all correspondence as directed by the Chief Executives

(b)   Assist the President with the preparation of an agenda for B.C.F. Meetings

(c)    Inform Executive Members of the times of Executive Meetings as directed by the President

(d)   Inform B. C.F. members of the times of general meetings

(e)    Receive absentee excuses from members of the Executive Committee

(f)     Receive reports from sub-committees and copies of proposals for agenda at general meetings

(g)    Present a report of the proceedings of the B.C.F. at the Annual General Meeting


 

4.      The Treasurer of B. C.F. shall:

 

(a)    Be responsible for the finances of B. C.F.

(b)   Keep an updated financial account of all B.C.F. financial activities (including expenditures, donations, etc)

(c)    Prepare and present a financial report at general meetings

(d)   Prepare and present an Annual Financial Report at the Annual General Meeting

 

5.      The Council Member of B.C.F. shall:

 

(a)    assist all other Executive Committee Members in their designated duties

 

ARTICLE NO.  VII

DUTIES OF APPOINTED OFFICERS

1.      The Public Relations Officer (P.R.O) shall:

 

(a)    Liaise between B.C.F. and the community in all Federation affairs using the media wherever appropriate

(b)   Publicize and organize the promotion of B.C.F. activities

 

2.      The Tournament Director shall:

 

(a)    Organize, direct and oversee all B.C.F. tournaments and be chief arbiter of same

(b)   Issue tournament notices to all eligible players

(c)     Issue and update ratings for all tournament competitors

(d)    Undertake all duties necessary for the smooth and effective running of B.C.F. tournaments

 

ARTICLE NO.  VIII

SUB-COMMITTEES

The Sub-Committees of B.C.F. shall be:

 

(a)    Fund raising/Sponsorship

(b)   Rules/Disciplinary

(c)    Publicity/Promotion

(d)   Ad Hoc

 

and shall meet at least once per month.


 

ARTICLE NO.  IX

DUTIES OF SUB- COMMITTEES

 

1.      The Fund raising/Sponsorship Committee shall:

 

(a)    Raise funds for B.C.F. and solicit sponsorship for tournaments and other B.C.F. events.

 

2.      The Rules/Disciplinary Committee shall:

 

(a)    Deal with any infringement of the Rules, Laws or by-laws of the B.C.F.

 

(b)   Enable the B.C.F. to ensure that the conduct of its members and Executive Committee is appropriate

 

(c)    Reprimand any form of misconduct be it absenteeism, insubordination or complacency

 

3.      The Publicity/Promotion Committee shall:

 

(a) Promote chess, B.C.F. tournaments and competitions on a regularly scheduled basis

 

4.      The Ad Hoc Committee shall:

 

(a)    Select competitors to represent the Commonwealth of The Bahamas and to manage any team of competition so selected.

 

(b)   Carry out any other duties deemed necessary by the President upon advice from the Executive Committee.

 

ARTICLE NO.  X

POWERS OF THE EXECUTIVE COMMITTEE

 

 

The Executive Committee shall:

 

1.      Deal with B.C.F. membership for clubs and individuals

 

2.      Intervene in any decision or undertaking made by the Rules Committee

 

3.      Suspend for a stated period of time any club or individual not conforming to the accepted standard of play, or displaying deliberate infringement of the governing rules, misconduct, or unsports manlike behavior.

 

4.      Fine or expel clubs or individuals who shall be deemed to have been found guilty of any of the aforementioned.

 

5.      Reinstate, at its discretion, any such club or persons being suspended or expelled

 

6.      Issue to each playing member an official card each year certifying his or her chess status or strength in accordance with the procedure which the Executive Committee shall put into force whenever it assumes office.  This procedure shall be known as "rating"

 

7.      Bind upon all affiliated clubs or individuals all decisions of the Executive Committee

 

8.      Be directly responsible for the welfare of member clubs

 

9.      Vote out the President or any other member of the Executive Committee or appointed offices on a vote of no confidence with majority vote according to findings of a Commission of Inquiry composed of B.C.F. members

 

 

ARTICLE NO.  XI

APPLICATION FOR MEMBERSHIP

 

1.      All clubs or persons desirous of joining the B.C.F. shall make application through the Secretary on the official form, which shall include an undertaking to observe the B.C.F. laws, By-laws and Rules; and to conform to B.C.F. procedures during any competition held under its control

 

2.      Each Club applying for membership shall furnish with its application:

(a)    A list of current officers with their addresses

(b)   List of its bona-fide members

 

 

ARTICLE NO XII

SUBSCRIPTIONS

1.      Each high school/tertiary institution applying for membership/affiliation shall pay an annual subscription of forty five dollars ($ 45.00)

 

2.      All other clubs applying for membership/affiliation shall pay an annual subscription of sixty-five dollars.

 

3.      Each person applying for membership shall pay an annual subscription of twenty dollars ($20.00). Junior members (under 20 years) shall pay an annual subscription of ten dollars ($10.00).

 

4.      (a) Any individual/club whose subscription is overdue shall not be entitled to privileges of paid members.  This does not apply to those who formally apply for withdrawal from B.C.F. Formal withdrawals must be accompanied by a five dollars ($5.00) fee.

 

(b)   (i) A fine as stipulated by the Rules Committee shall be imposed on the individual/club whose subscription is from two months in arrears.

 

(ii) The individual/Club is expelled whose subscription is eight (8) months in arrears and shall have to reapply for membership while being subject to a fine as stipulated by the Rules Committee.

 

ARTICLE NO.  XIII

COMPETITIONS

 

1.      Competitions held by the B.C.F. which are not labeled "open" shall be open to any member of the Federation and/or its affiliated club upon presentation of a valid membership card.

 

ARTICLE NO.  XIV

AMENDMENT TO CONSTITUTION

1.      No article or Law of this Constitution shall be altered, added to, or deleted except in the Annual General Meeting of the B.C.F. or Special Meeting called for that purpose by the President, and then only by a majority of the votes present.

 

ARTICLE NO.  XV

MEETINGS

1.      A general meeting of the B.C.F. shall be held at least once per month.

 

2.      Special meeting of the B.C.F. may be summoned by the Secretary on the instructions of the President, at any time.

 

3.      Six (6) members including at least two (2) members of the Executive Committee shall constitute a quorum at any meeting.

 

4.      Process of decision making:

If at any meeting a decision cannot be made because of quorum non reached, a second meeting can be called with prior official notice to all the executives at least a week before.  This second meeting could then be used to make a decision with a minimum of three executive members.

 

If the proposed decision is for an expenditure of $1,000 (One thousand dollars) or more, the Federation must have already secured an amount for the purpose, equal to or greater than the expenditure proposed.

 

 

5.      Absenteeism:

 

If any elected or appointed member of the executive board is absent from two consecutive regular scheduled monthly meetings, without prior written notification, the President may remove them from office.  Please refer to the appointment process in constitution.

If the President is absent from two consecutive regular scheduled monthly meetings without proper notification, he may be removed by written declaration by three (3) members of the executive board.

 

6.      Regular meetings for chess play shall be held at least once a week in the place designated as the headquarters of the B.C.F.

 

ARTICLE NO.  XVI

MEETING FORMAT

1.                  The agenda shall follow the following order:

(a)    Call to Order

(b)   Approval of Agenda

(c)    Approval of Minutes of previous meeting

(d)   Matters Arising from Minutes

(e)    New Business/Correspondence

(f)     Adjournment

 

ARTICLE NO. XVII

RULES OF ORDER

 

1.      All Executive Committee members should be addressed according to their titles.

 

2.      The length of all debates is controlled by the President.

 

3.      Only voting members a-re allowed to make motions.

 

4.      All motions must be seconded.

 

5.      All decisions (including adjournment) must be made through a motion

 

6.      The President reserves the right to remove a member of the Executive Committee or the gathered body whom he feels is disrupting and/or obstructing the execution of the duties of the Executive Committee.

 

7.      There shall be no further debate on an issue after a decision has been made on same.

 

 

ARTICLE NO.  XVIII

VOTES

1.                  Each affiliate club shall have two (2) votes at a general or special meeting.

 

2.                  Each selected officer (which includes all members of the Executive Committee shall have one (1) vote.

 

3.                  In no case should voting by proxy be permitted.

 

4.                  On election day, there must be present at the polling station:

 

(a)    an election box

(b)   an up-to-date paid member list

 

5.                  Each candidate must be nominated by two- (2) persons minimum.

 

6.                  Deadline must be set for nomination sheets to be submitted (1) week in advance of the General Elections.

 

7.                  Present at the counting of the ballots must be Executive Officers and Rules Committee Representative.  Candidates are allowed to have a witness in the room but witness may not disclose any information until after the counting of the ballots.

 

8.                  The date for elections must be stated in the media for the benefit of all members.

 

9.                  A B.C.F. representative must be present at the elections of each B.C.F. affiliated member club.

DOWNLOAD THE CONSTITUTION
 
You will need Adobe Acrobat Reader to view this - Download the reader here.

The Bahamas Chess Federation 1974 (Constitution and Presidents Goals)